[Vision2020] Moscow City Council Monday Agenda

[Stephanie Kalasz]

AGENDA

MOSCOW CITY COUNCIL


REGULAR MEETING


Monday, April 6, 2009
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations may be placed on the time
allowed for comments.  Citizens wishing to comment on business that is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" in the door pocket outside the City
Council Chambers.  Thank you for your interest in City government.

 

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings. 

 

ARBOR DAY PROCLAMATION; STUDENT EMPLOYEE WEEK PROCLAMATION; NATIONAL
HEALTHCARE DECISIONS DAY PROCLAMATION

 

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

 

A.     Approval of Minutes of March 16, 2009 - Stephanie Kalasz

 

B.     2008 Latah Sanitation Fuel Relief - Don Palmer

The City of Moscow and Latah County Solid Waste Advisory Committee have
granted fuel relief the past three consecutive years.  The current fuel
relief was approved by the Solid Waste Advisory Committee in September
2008.  Sanitation rates supporting that fuel relief were included in the
adopted fee schedule set last August 4, 2008.  Since October 1, 2008,
the City has been collecting money at the established rate of $4.25 per
ton for both Municipal Solid Waste (MSW) and Non Municipal Solid Waste
(Inert) from the City of Moscow customers, Latah County and other Latah
Rural Cities.  Fuel relief is not a contractual obligation but was
accepted by the City, Latah County and rural Latah County Cities in 2008
for fiscal year 2008-2009.  The fees collected prospective while the
relief is reflective of high fuel cost incurred in 2008.   This
methodology was designed to ensure collection of tonnage met prior
year's actual, high fuel costs from the prior year and fees collected
this year.  Latah Sanitation and the staff have agreed to the amount of
$51,836.  Reviewed by the Public Works/Finance Committee on March 23,
2009.

 

ACTION:  Agree to the fuel relief proposal.

 

C.     Water Tower Contract First Step - Jesse Flowers

The City is negotiating with First Step Internet to update the lease
agreements for the co-location of wireless equipment on City water
towers and property.  Currently all three agreements are expired and
need to be updated.  The proposed agreement covers all three First Step
installations, is for a term of five (5) years and has been reviewed and
approved by the City Attorney.  Reviewed by the Administrative Committee
on March 23, 2009.

 

            ACTION:  Approve the tower lease agreement between the City
of Moscow and First Step Internet and authorize the Mayor's signature on
the agreement.

 

D.     Giving Circle Grant Request - Alisa Stone/Eric Newell

A response to a Request for Proposals was submitted to the "The Circle"
funding opportunity by Parks and Recreation on February 2, 2009.  The
proposal requested $4,500 in funding assistance to purchase indoor
playground equipment to be placed at the Hamilton Indoor Recreation
Center for pre-school youth, parents and caregivers to use weekdays
during the fall, winter, and spring months when outdoor weather is cold.
A match of $500 is included in the current year Parks and Recreation
budget.  The attached Narrative provides complete details of the
request.  On February 24, 2009, an email was received by staff stating
the request had been chosen as one of the eleven finalists.  Additional
information is being requested via email and an oral presentation of the
project is scheduled for March 29, 2009, as stated in the attached email
from the Moscow Giving Circle.  Reviewed by the Administrative Committee
on March 23, 2009.

 

            ACTION:  Approve submittal of the requested additional
information and provide a verbal project presentation to the Giving
Circle members

 

2.       Mayor's Appointments - Mayor Chaney

 

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting. 

 

4.       Public Hearing - Amendment of Moscow City Code Title 3, Chapter
2 to Eliminate a City Council Member as Ex-Officio Member of Planning
and Zoning Commission - Bill Belknap

Section 3-2-1 of Moscow City Code specifies that there is to be "one
ex-officio member of the Planning and Zoning Commission who shall be a
member of the Council, who shall not vote and whose term shall be for
two (2) years."  While the Planning and Zoning Commission has
consistently had an appointed Council liaison, the City has not
historically officially appointed a Council member as an ex-officio
member as described under the current City Code.  As has been discussed
in the past, having a member of the City Council serve as an ex-officio
member on the Commission creates significant potential legal issues
related to their status as an appellant body to commission decisions and
the need to limit ex parte communication regarding quasi-judicial
matters that come before both the Commission and City Council.  The City
Attorney drafted an Ordinance that would eliminate the reference to a
Council ex-officio member to avoid this legal conflict.  The matter was
reviewed by the Administrative Committee on November 24th, 2008 at which
time the Committee approved forwarding the amendment to the Planning and
Zoning Commission.  The Planning and Zoning Commission conducted a
public hearing on this matter on February 11th, 2009 and recommended
approval of the proposed Ordinance to the City Council.

 

ACTION:  After considering public comment, approve the Ordinance under
suspension of the rules requiring three complete and separate readings
and that it be read by title and published by summary; or consider the
Ordinance on first reading and that it be read by title; or reject the
Ordinance; or take such other action deemed appropriate.

 

5.       Report from Palouse Clearwater Environmental Institute and
Moscow Water Department Regarding Water Conservation and Education
Efforts - PCEI /Nicole Baker

Water conservation is a very important and highly visible issue in
Moscow.  The City of Moscow wishes to present an overview of the
Conservation Program set forth by the Water Department. To help spread
the City's conservation message, the City has a contract with the
Palouse-Clearwater Environmental Institute (PCEI) for a Community Based
Public Information and Education Program (PIE).  Jenica Wood-Beauchamp,
PCEI Education Program Manager, will discuss highlights from this year's
water conservation education classroom programs as well as results from
surveys and pre- and post-tests that measured changes in students'
knowledge, behavior, and attitudes towards water conservation.

 

ACTION:  Accept report.

 

6.       COPS Hiring Recovery Program Grant Request - Alisa Stone/David
Duke/Gary J. Riedner

The CHRP provides funding directly to law enforcement agencies to hire
and/or rehire career law enforcement officers in an effort to create and
preserve jobs and to increase community policing and crime-prevention
efforts.  Due to anticipated budget adjustments, the Police Department
is requesting approval to submit a grant application to the CHRP to fund
the placement of two entry-level police officer positions  If awarded,
the grant will provide 100 percent funding for approved entry-level
salaries and fringe benefits for 36 months.  Approximately $1 billion in
grant funding was appropriated for this initiative through the American
Recovery and Reinvestment Act of 2009.

 

ACTION:  Approve submittal of a request to the CHRP program for the
funding of two new police officer positions, or take other such action
as deemed appropriate.

 

7.       Idaho Mobility Funding Application FY 2010 - Alisa Stone

The Idaho Department of Transportation (ITD) is requesting grant
applications under the 5310, 5311, 5316, 5317, VIP, Rideshare, and
Enhancement Programs.  The City of Moscow and the Palouse Clearwater
Environmental Institute (PCEI) have jointly participated in the
Rideshare and Van Pool program for several years.  This year ITD is
requesting applications based upon the Idaho Local Mobility Management
Network 2A Mobility Plan - Strategy and Priority List.  The City and
PCEI are preparing an application to request funding to expand and
support this existing Van Pool program.  Total project costs are $59,800
which will include a new 7-8 passenger van with bike rack, preventative
maintenance, mobility management expenses, and administrative expenses.
The local match ratio for this program is 8% equaling $5,372 which will
be provided through Van Pool service fees and in-kind services from
PCEI.  A public hearing was held April 1, 2009, at the ITD Offices in
Lewiston from 4-6 p.m. to answer questions and accept input regarding
the application.  The final application is due to ITD on April 9, 2009.
Reviewed by the Public Works/Finance Committee on March 23, 2009.

 

ACTION:  Approve submittal of a request to the Idaho Mobility Funding
Application FY 2010 through ITD for Van Pool capital and operational
expenses of $60,000 to be managed by PCEI or take such other action
deemed appropriate.

 

8.       FY 2009 ITD Stimulus Funding Request - Improvements to Public
Transit Routes - Alisa Stone/Kevin Lilly

As part of the ARRA, the State of Idaho was allocated $18,398,297
through the Federal Transit Administration to be managed by the Idaho
Department of Transportation (ITD) to fund rural public transit
improvement programs and projects.  Statewide requests were distributed
through the new Idaho Mobility Access Pathways program which included
review by District Coordinator's Councils with recommendations to PTAC.
These recommendations were then submitted to the Governor for approval.
The City of Moscow has been awarded the following grant funds which do
not require matching funds:  1) $40,825 to purchase a 7-8 passenger van
to expand the existing Van Pool program.  The City contracts with
Palouse Clearwater Institute (PCEI) to operate and manage this program;
2) $360,463 for improvements to the public transit routes in the City of
Moscow served by Moscow Valley Transit.  Reviewed by the Public
Works/Finance Committee on March 23, 2009.

 

ACTION:  Approve acceptance of a funding award of $40,825 to purchase a
7-8 passenger van for the Van Pool program and $360,463 for improvements
to the public transit routes from the Idaho Transit Stimulus Funding for
Rural and Urban Programs or take such other action deemed appropriate.

 

9.       Verizon Easement on Mountain View Road - Les MacDonald

Verizon is proceeding with a project (at Verizon's expense) to relocate
their phone utility along the east side of Mountain View Road between
Rolling Hills Drive and Paradise Creek to the north.  This includes the
Windfall Hills subdivision frontage and will allow Verizon's pedestals
to be repositioned out of the way of proposed Mountain View widening
improvements.  Verizon has requested that the City grant them an
underground utility easement across a twenty-five foot wide City owned
Parcel 'A' located adjacent to Mountain View platted right-of-way north
of Rolling Hills Drive, as shown on attached Exhibit 'A'.  The easement
will allow Verizon to most efficiently install underground conduit
between pedestal sites.  The Parcel 'A' is a platted lot in Rolling
Hills First Addition and was deeded to the City for the purpose of a
future pathway.   The conduit will be installed a minimum of four feet
below future pathway grade.  Staff has determined that this proposed
location would not interfere with any anticipated City uses of the
property.  The easement will be for 'underground' utility purposes only.
Reviewed by the Public Works/Finance Committee on March 23, 2009.

 

ACTION:  Approve the easement or take such other action deemed
appropriate.

 

REPORTS:

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

 

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)(c)

 

 

 

 

 

 

 

 

Stephanie Kalasz, CMC

Moscow City Clerk

 

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