[Vision2020] Moscow City Council Monday Agenda

Wed Apr 2 17:10:05 PDT 2008

AGENDA

MOSCOW CITY COUNCIL

REGULAR MEETING

Monday, April 7, 2008
7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's
meeting.  We appreciate and encourage public participation.  For regular
agenda items, an opportunity for public comment is sometimes provided
after the staff report.  However, the formality of procedures varies
with the purpose and subject of the agenda item; therefore, the Mayor
may exercise discretion in deciding when to allow public comment during
the course of the proceedings and limitations will be placed on the time
allowed for comments.  Citizens wishing to comment on business which is
not on the agenda will be provided the opportunity to do so as item
number 3.  If you plan to address the Council, you will find a list of
"Tips for Addressing the Council" on the table outside the City Council
Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting one City Council member will
present an example of patriotism, humanitarianism, community spirit, or
other inspirational message then lead the group in the Pledge of
Allegiance.  Contact a Council-member with examples to share at future
meetings.

1.       Consent Agenda:  Any item will be removed from the consent
agenda at the request of any member of the Council and that item will be
considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of March 17, 2008 - Stephanie Kalasz

B.     Latah County Community Foundation Grant Application - Alisa
Stone/Eric Newell

The Parks and Recreation Department is requesting approval to submit a
grant application to the LCCF for $2,000 to fund 500 youth day passes at
$4.00 each to the HLAC for the summer 2008 season.  The grant funding
will be used to allow underprivileged youth of Latah County the
opportunity to enjoy a day of fun in the sun at the HLAC in a safe,
enjoyable, and supervised location.  The Recreation Supervisor will
provide passes to social service organizations throughout Latah County
for distribution at their discretion.  Parks and Recreation will also
have passes available for distribution if requested by youth.  The
funding will provide six (6) to seven (7) underprivileged youth per day.
Match is not required by the grantor but is recommended.  Financial
information showing annual pool operating expenses will be included with
the application to show the City's contribution to the HLAC.  The grant
application is due by April 15, 2008.

ACTION:  Approve submittal of a grant application to the Latah County
Community Foundation requesting $2,000 to sponsor 500 day passes for
underprivileged youth throughout Latah County to attend the HLAC during
the summer of 2008.

C.     Walgreen's Development Agreement - Les MacDonald

Moscow Main LLC is developing a Walgreens on the property that has been
the Mark IV Motel located at 414 North Main Street.  An existing City
sanitary sewer main bissecting the property in the north-south direction
must be relocated in order to avoid a conflict with the footprint of the
proposed building.   The design for the relocation has been reviewed and
approved by Moscow's Engineering Department.  A Development Agreement is
necessary to allow issuance of a building permit prior to the
construction of public improvements.

ACTION:  Approve Development Agreement.

D.     Annual Weed Spraying Agreement - Les MacDonald

The Streets Division of the Public Works Department annually performs
weed spraying maintenance to control noxious weeds.  The City's primary
areas of concern are within cracks in streets, along curb edges and on
the bare ground in the areas around end of street barricades.  Spraying
is accomplished through the use of a contractor with appropriate
certifications and with experience in the application of the weed
control products.  For the past several years Shull Brothers has
performed this work on behalf of the City and has a good working
relationship with the Street Division and the public.  For 2008, Shull
Brothers has been selected to perform spraying services.

ACTION:  Approve the annual weed spraying agreement.

2.       Mayor's Appointments - Mayor Chaney

3.       Public Comment and Mayor's Response Period (limit 15 minutes)
- For members of the Public to speak to the Council regarding matters
NOT on the Agenda and not currently pending before the Planning and
Zoning Commission or Board of Adjustment, please state your name and
address for the record and limit remarks to three minutes.  Mayor will
respond to comments from previous meeting.  Tonight's meeting will
include responses regarding the Hawkins Settlement Agreement.

4.       Firefighters Grant - Gary J. Riedner/Alisa Stone

To comply with federally mandated interoperability requirements, the
Moscow Volunteer Fire Department must replace all of its radio system
components to ensure coordinated and effective information sharing with
all public safety agencies such as fire and rescue, emergency medical
services and law enforcement at all government levels (i.e. local, state
and federal).  At the last City Council meeting on March 17, 2008, the
Assistance to Firefighters grant application for $250,000 to upgrade the
communication equipment was approved for submittal without a match
requirement.  After further review of the guidelines, it was discovered
that a 10% match is required.  Chief Button will be requesting $25,000
in the FY09 budget which would provide the 10% match.  It was further
reported that Chief Button recommends a joint City/Volunteer application
with the City providing the 10% match.  The application due date is
April 4, 2008.  If City Council does not approve the application, it can
be withdrawn.  The Information Systems Department has been tasked with
establishing a plan to bring City communication systems from analog to
digital to meet a January 2013 deadline and this funding would assist
the City in meeting that requirement.

ACTION:  Ratify the Assistance to Firefighters Grant application; or
direct application's withdrawal; or take such other action deemed
appropriate.  Note:  No request is being made to approve the match at
this time.

5.       Title VI - Civil Rights Plan and Designation of Civil Rights
Coordinator for FTA Compliance - Alisa Stone/Randy Fife

A.  Title VI Civil Rights Plan - Alisa Stone

      All Federal Transit Administration (FTA) recipients must follow
requirements to ensure that their programs, policies, and activities
comply with the Department of Transportation (DOT) Title VI regulations.
The City of Moscow has been awarded FTA funding under the 5309 Bus and
Bus Facilities program for improvements to the public transit routes for
installation of bus turnouts and shelters, therefore; we are required to
have a Title VI Management Plan.  Attached is a draft plan which has
been prepared by staff and approved by FTA.

ACTION:  Approve the City of Moscow Title VI Management Plan under the
requirements of the FTA to comply with the DOT Title VI regulations to
receive funding from the 5309 Bus and Bus Facilities program.

B.   Proposed Ordinance to Designate the City Human Resources Director
as Title VI Civil Rights Coordinator - Randy Fife

The duties of the City Human Resources Director are listed at Moscow
City Code Section 2-11-2.  Because of the City's longstanding commitment
to civil rights and because the City is required by the Federal Transit
Administration (FTA) for the 5309 Bus and Bus Shelter Grant Funding to
have a Title VI Management Plan and a City Title VI Civil Rights
Coordinator to assure compliance with such a Plan, it is recommended
that the Ordinance listing the duties of the City Human Resources
Director be amended to include service as the City's Title VI Civil
Rights Coordinator.

ACTION:  Adopt the Ordinance under suspension of the rules requiring
three (3) complete and separate readings and that it be read and
published by title only; or consider the proposed Ordinance on first
reading and that it be read by title only; or reject the Ordinance; or
take such other action deemed appropriate.

6.       Set Date for FY09 Budget Hearing - Gary J. Riedner

Idaho Code 63-802(A) states that, "Not later than April 30 of each year,
each taxing district shall set and notify the county clerk of the date
and location set for the budget hearing of the district..."  In order to
comply with the statute, staff is requesting confirmation of the hearing
date listed on the budget calendar.

ACTION:  Set date of August 4, 2008 for the FY09 Budget hearing or take
such other action deemed appropriate.

REPORTS:

Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1)

Stephanie Kalasz

Moscow City Clerk

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