[Vision2020] Moscow City Council Monday Agenda

Fri Aug 17 11:44:26 PDT 2007

AGENDA

MOSCOW CITY COUNCIL

SPECIAL MEETING

Monday, August 20, 2007                                                                                                             7:00 p.m.

City Hall Council Chambers

 206 East Third Street, Second Floor

The Moscow Mayor, City Council and Staff welcome you to tonight's meeting.  We appreciate and encourage public participation.  For regular agenda items, an opportunity for public comment is sometimes provided after the staff report.  However, the formality of procedures varies with the purpose and subject of the agenda item; therefore, the Mayor may exercise discretion in deciding when to allow public comment during the course of the proceedings and limitations will be placed on the time allowed for comments.  Citizens wishing to comment on business which is not on the agenda will be provided the opportunity to do so as item number 2.  If you plan to address the Council, you will find a list of "Tips for Addressing the Council" on the table outside the City Council Chambers.  Thank you for your interest in City government.

RENEWING OUR FOCUS - At each meeting, one City Council member will present an example of patriotism, humanitarianism, community spirit, or other inspirational message.  Contact a Council-member with examples to share at future meetings.

1.       Consent Agenda:  Any item will be removed from the consent agenda at the request of any member of the Council and that item will be considered separately later.  Approval by roll call vote.

A.     Approval of Minutes of August 6, 2007 - Stephanie Kalasz

B.     Disbursement Report for July 2007 - Don Palmer

The Public Works Finance Committee reviewed the accounts payable for June 2007 and recommend approval of the following:

General

606,256.48 

Street

108,714.58 

HUD Reserve

Parks & Rec

183,149.82 

1912 Center

(1,300.25)

Arts

15,435.64 

Water Fund

113,650.75 

Sewer Fund

238,818.08 

Sanitation

185,746.30 

Fleet Mgmt Fund

27,568.33 

Water Capital

14,201.92 

Sewer Capital Projects

Capital Projects

58,815.12 

LID Construction

Hamilton P&R

Bond & Interest

LID Special Assessment

LID Guaranty

TOTAL

1,551,056.77 

C.     Surplus Items for Auction - David Duke

Surplus items approved by departments for auction or destruction.

ACTION:   Approve surplus item list.

D.     FTA Funding Requirements - Disadvantage Business Enterprise Program - Alisa Stone

A Disadvantage Business Enterprise (DBE) Program has been developed as part of the requirements for receiving DOT funding.  The DBE program's primary objective is to ensure nondiscrimination in the award and administration of federally funded contracts and to create a level playing field for DBEs to compete for these projects.  The DBE program pertains solely to federally funded projects.  The City of Moscow has been awarded an appropriation for federal funding from the FY2006 Section 5309 Bus & Bus Facilities Program.  In order to complete the requirements and access the funding, the City of Moscow is required to approve a DBE Policy Statement, Program, and establish an Annual DBE Participation Goal.  The federal government requires municipalities to develop and update their DBE goal annually using established methodology that factors in the City's anticipated federally funded capital improvement projects for the fiscal year, and the availability of DBE contractors in the City's region.  Utilizing the federal government's required DBE methodology; these two projects produced a .65% DBE participation goal for FY2007-08.  The City must submit an approved DBE Policy Statement, Program, and Annual Participation Goal with Methodology prior to being given access to the federal funding systems.  Reviewed by the Administrative Committee on August 13, 2007.

ACTION:  Approve Policy Statement Program and Annual Participation Goal.

E.      Creaco Development Agreement - Les MacDonald

Creaco Investments, LLC (Clint Townsend) is developing a mall at 457 West Palouse River Drive.   A developer owned and maintained two-inch diameter water service line is being proposed to supply the approximately eleven water meters required for each of the individually occupied and owned spaces.   The City standard policy is for the City to own and maintain the water line from the main to the meter but in this instance where a longer than usual service line is required it is in the best interest of the City to require the developer to own and maintain the service line.    The City will own and maintain each individual water meter.  Reviewed by the Public Works/Finance Committee on August 13, 2007.

ACTION:  Approve the Agreement.

F.      Safe Routes to School State and Local Agreement - Les MacDonald 

The City of Moscow (in partnership with the U of I) has received a $113,750 grant from the Idaho Transportation Department under the Safe Routes to School program.  $13,750 of this amount is to fund U of I educational/encouragement non-infrastructure type activity and $100,000 is to fund City infrastructure improvements consisting of the construction of sidewalk improvements in school zone areas.   A State / Local Agreement and a resolution are necessary to obtain federal-aid participation.  Reviewed by the Public Works/Finance Committee on August 13, 2007.

ACTION:   Recommend approval of Agreement and Resolution 2007-20.

G.     Taylor Engineering Supplemental Agreement - Les MacDonald

Taylor Engineering of Pullman has designed the Joseph Street Bridge and final design plans and specifications are officially approved.  There were three additional design drawings required in excess of what was originally set forth in Taylor's $81,000 contract with the City.  The attached supplemental agreement modifies the original design services agreement to include this additional work and the associated additional $7,300.00 engineering fee.   If approved by the City, the agreement will be submitted to the Idaho Transportation Department for their review.  Reviewed by the Public Works/Finance Committee on August 13, 2007.

ACTION:  Approve the Supplemental Agreement.

2.       Public Comment and Mayor's Response Period (limit 15 minutes)  - For members of the Public to speak to the Council regarding matters NOT on the Agenda and not currently pending before the Planning and Zoning Commission or Board of Adjustment, please state your name and address for the record and limit remarks to three minutes.  Mayor will respond to comments from previous meeting.

3.       Appeal of the Zoning Board of Adjustment Denial of a Conditional Use Permit for a Home Occupation at 611 E. First Street - Andrew Ackerman

On June 26, 2007, the Board of Adjustment denied a request for Conditional Use Permit to operate Image Studios as a Home Occupation per the Zoning Code, Sec. 11-9.44.  The subject property is located in the Medium Density Residential (R-3) Zoning District. Such Conditional Use Permit has been appealed for Council consideration by the applicant and property/business owner, Theresa Hanford.

ACTION:   Sustain the decision of the Board, in whole or in part; reverse the decision of the Board, in whole or in part; remand the matter, in whole or in part, to the Board with specific comments and/or instructions for further consideration by the Board.  Any remand shall be a new public hearing only subject to a finding by the Council that there is new material information which was not available at the time of the Board's decision and that it is in the public interest to develop such information.

4.       Fiscal Year 2008 Budget - Gary J. Riedner/Don Palmer

The budget workshop was held on July 16th, 2007 where the City Council heard the Mayor's proposed budget for fiscal year 2008.  The Mayor submitted a balanced proposed budget in the amount of $49,910,595.  After deliberation, City Council approved the Mayor's proposed budget at the July 16th, 2007 budget workshop, with net changes totaling $9,500.  The budget changes included a $9,500 increase for the animal control officer with resource funding provided by parking enforcement reserves in the capital projects fund.  Additionally, a $10,000 decrease to economic development and corresponding increase of $10,000 to Public Transit that is undesignated for the purpose of possible grants or other public transit purposes.  City staff is recommending a change in the Sanitation Fund of $100,000 for solid waste development.  These changes from the proposed budget total $109,500.  The 2008 fiscal year approved budget and recommended adopted budget will total $49,910,595.  The Public Hearing was held on August 6, 2007, and the appropriations ordinance was considered on first reading.

ACTION:  Approve the Ordinance under suspension of the rules requiring three complete and separate readings and that it be read and published by title only; or consider the Ordinance on second reading and that it be read by title only; or reject the Ordinance; or take such other action deemed appropriate.

5.       Sidewalk Café Ordinance - Randy Fife

The attached draft Ordinance has been prepared in consideration of licensing businesses in the Central Business (CB) Zoning District to establish by ordinance the City's practice of allowing use of sidewalks adjacent to existing eating and/or drinking establishments for sidewalk cafés in the public rights-of-way, with certain limitations.  Reviewed by the Administrative Committee on July 9, 2007 and City Council on July 16 and August 6, 2007.

ACTION:  Approve the Ordinance and that it be read and published by title only; or reject the Ordinance; or take such other action deemed appropriate.

6.       Citizen Survey Results - Gary J. Riedner/Bryn Booker

As the City Council is aware, the Administration Department administered the third comprehensive City of Moscow Citizen Survey in late October and early November of 2006.  The purpose of the survey was to assess the public's opinion of various aspects of City services and operations.  Additionally, there were several questions included by the City's citizen committees and commissions related to each of the group's charge and mission.  The surveys were mailed to 1,200 randomly selected residents.  The completed surveys were then collected through the month of December and the results entered and compiled.  A total of 416 completed surveys were received, which after accounting for non-mailable surveys resulted in a 36% response rate.

ACTION:  Accept report.

7.       Stormwater Phase II Comments - Les MacDonald

As previously reported at the Public Works/Finance Committee meeting on July 23rd, the City has received notice from the Environmental Protection Agency (EPA) Region 10 that both the City of Moscow and the University of Idaho are being considered for listing as Phase II entities under the NPDES program. Staff has been researching the potential implications of such a listing and the discussion during this session is to inform the Committee about the findings to date.  The City has the opportunity to provide comments, questions, or information to EPA until September 15, 2007 regarding this potential listing.  EPA will then assess the information received and, ultimately, make a determination about whether the City should be included in the program.  As the letter from EPA indicates they are lacking current information regarding the activities of the City of Moscow related to storm water since the late 1990's.  Staff is preparing a compilation of data to send to EPA to bring their knowledge up to date.  Such information is likely to provide some influence upon the decision making process.  Reviewed by the Public Works/Finance Committee on August 13, 2007.

ACTION:  Accept report on status of the potential Phase II NPDES program listing and discuss preferences for how city should address potential listing.

8.       Labor Day Meeting Change - Gary J. Riedner

The next regular Council meeting is set to fall on Labor Day.  Per MCC 2-2-1, if the regular meeting falls upon a legal holiday, then it shall be set for the succeeding day.  

      ACTION:  Set next regular Council meeting for September 4, 2007, at 7:00 p.m.

9.       Mayor's Appointments - Mayor Chaney

ACTION:  Approve appointments or take such other action deemed appropriate.

REPORTS:

Comprehensive Plan Update - Bill Belknap

            Administrative Committee

            Public Works/Finance Committee

            Other Boards & Commissions

            Mayor

EXECUTIVE SESSION - Pursuant to Idaho Code Section 67-2345(1) 

Stephanie Kalasz

Moscow City Clerk

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